{"id":14621,"date":"2021-10-14T17:00:00","date_gmt":"2021-10-14T17:00:00","guid":{"rendered":"https:\/\/www.guru.com\/blog\/?p=14621"},"modified":"2021-10-28T10:16:24","modified_gmt":"2021-10-28T10:16:24","slug":"what-is-the-best-email-for-business","status":"publish","type":"post","link":"https:\/\/qa-wp.guru.com\/blog\/what-is-the-best-email-for-business\/","title":{"rendered":"What Is the Best Email for Business"},"content":{"rendered":"\n

Email remains an essential component for all businesses. It\u2019s a major hub for both internal and external communication; plus, it acts as a storage space for files. That\u2019s why it\u2019s important to choose a professional and reliable email service provider for your business, so you can ensure productivity, unhampered collaboration, and the secure exchange of data. Among multiple email service providers designed for businesses, five provide the best service: Gmail, Outlook, ProtonMail, Zoho, and Yahoo! Mail. <\/p>\n\n\n\n

Factors to Consider When Choosing a Business Email<\/h2>\n\n\n\n

When choosing an email service provider, it\u2019s easy to default to the brand you know. But while that ticks off the box for familiarity, it might not provide the necessary tools to scale your business. Here are some factors to consider when choosing an email account for your business:<\/p>\n\n\n\n

Custom Domains<\/h3>\n\n\n\n

Having a custom domain (e.g. abc@xyz.com, instead of abc@gmail.com) can differentiate your company from all other regular email senders; it tells receivers of your email exactly who is sending it and gives the impression of professionalism.<\/p>\n\n\n\n

Security<\/h3>\n\n\n\n

A lot of private information is exchanged via email, as well as business accounts such as PayPal<\/a>, so security is a top priority. You\u2014and the people you\u2019re communicating with\u2014should be sure that whatever you\u2019re sending doesn\u2019t fall into the wrong hands. Additionally, a good email service provider should protect your emails from harboring any viruses that can endanger your and your recipients\u2019 hardware.\u00a0 Learn more about hiring an ethical hacker<\/a> for security.<\/p>\n\n\n\n

Storage<\/h3>\n\n\n\n

Email accounts double the storage available for files and documents that you send and receive. There should be enough space to hold these, plus all of the messages exchanged on the platform. The latter is especially important if you\u2019re using email as a marketing tool. There should also be enough space\u2014and an option for\u2014backup, to protect your emails in case the platform fails.<\/p>\n\n\n\n

Size Limits<\/h3>\n\n\n\n

We often use email to send attachments. But not all email service providers can cater to large-sized files\u2014which can be a disadvantage if you need to send and receive big documents, video files, and the like.<\/p>\n\n\n\n

Spam Protection<\/h3>\n\n\n\n

An email sent into a spam folder is dead in the water. If it\u2019s a personal message, it can cause miscommunication; if it\u2019s a marketing email, it\u2019s a lost opportunity. So you\u2019ll want an email service provider that prevents the mistagging of your emails.<\/p>\n\n\n\n

Best Email Service Providers for Businesses<\/h2>\n\n\n\n

Gmail, Outlook, ProtonMail, Zoho, and Yahoo! Mail are some of the best email service providers, especially for small and medium businesses. Here\u2019s a breakdown of the tools they offer to help your business:<\/p>\n\n\n\n

Gmail<\/h3>\n\n\n\n

Even the basic Gmail is already impressive, with its focused interface, interactive email, calendar syncing, spam and phishing blocking, and offline access (with Google Chrome). Upgrade to Google Workspace, and you get custom domains, 30GB of storage, 24\/7 support, and integration with other Google apps, on top of excellent uptime.<\/p>\n\n\n\n

Outlook<\/h3>\n\n\n\n

Outlook has a clean and simple interface that allows for distraction-free use, plus several customization options, from attachment rules and message handling. You can also integrate it with other business-adjacent apps like Skype and PayPal. <\/p>\n\n\n\n

Get Outlook on a Microsoft 365 plan, and you\u2019re equipped with lots of helpful tools like offline working, file recovery, an ad-free inbox, and 50GB of storage\u2014on top of the latest version of Word, Excel, and PowerPoint.<\/p>\n\n\n\n

ProtonMail<\/h3>\n\n\n\n

ProtonMail is a leader in email security, offering clients end-to-end encryption and address verification, on top of an ad-free interface. Its basic version lacks power but upgrading to a Plus or Professional account gives you custom domains, 5GB of storage, and unlimited emails a day once you\u2019re on the highest tier plan.<\/p>\n\n\n\n

Zoho<\/h3>\n\n\n\n

A lot of Zoho\u2019s basic features are typically only offered in commercial plans, e.g. custom domains, an online suite, and a capacity of up to 5 users. So it\u2019s a money-saver for small businesses. Even then, their Premium tier is only $4 per user per month, with email backups, 1GB attachment capacity, and smart calendars.<\/p>\n\n\n\n

Yahoo! Mail<\/h3>\n\n\n\n

Yahoo! Mail may have lost popularity after Gmail but its re-polished email service is still packed with a lot of features like a whopping 1 TB storage, custom folders, keyboard shortcuts, SMS messaging, and disposable email addresses.<\/p>\n\n\n\n

What\u2019s the Best Email for Business?<\/h2>\n\n\n\n

Apart from the features of an email service, it\u2019s also important to consider what your company needs from your business email accounts, whether it be internal communication, client emailing, setting up business accounts<\/a> or email marketing. Each email service has its share of pros and cons, so you have to choose the one that works best for you.<\/p>\n","protected":false},"excerpt":{"rendered":"

Email remains an essential component for all businesses. It\u2019s a major hub for both internal and external communication; plus, it acts as a storage space for files. That\u2019s why it\u2019s important to choose a professional and reliable email service provider for your business, so you can ensure productivity, unhampered collaboration, and the secure exchange of<\/p>\n","protected":false},"author":14,"featured_media":14637,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[26,437],"tags":[339],"class_list":{"0":"post-14621","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-employer","8":"category-resources","9":"tag-communication"},"yoast_head":"\nWhat Is the Best Email for Business<\/title>\n<meta name=\"description\" content=\"Among multiple email service providers designed for businesses, fiveprovide the best service: Gmail, Outlook, ProtonMail, Zoho, and Yahoo! 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